Responsibilities

Payroll processing

• Ownership and responsibility for E2E payroll processing and payroll vendor relationship management
• Responsible and accountable for:
  • Accuracy – Ensures payroll processes achieve highest level of correctness, reveals patterns of inaccuracy cases and suggests corrective actions regardless of data owner.
• Compliance to payroll regulations, Nokia policies and all applicable regulations in place in the region / industry / country.
• Timeliness – Strict adherence to the pre-aligned payroll calendar timelines and statutory deadlines.
• Efficiency – Constantly seek methods and improvements to maximize effectiveness.
• Data security – Controls any forms of payroll data security, reveals and reports gaps/breaches if any.
• Oversees and supervises the preparation, processing, and validation of monthly payroll runs completed by Payroll Specialist team.
• Performs monthly payroll validation; ensures all necessary checks and controls are performed before the sign-off including but limited to SOX controls.
• Approves finalized payroll files and bank files before releasing salaries to employees’ bank accounts.
• Reviews and approves payroll posting files including accruals; supports Finance with posting clearing procedure.
• Supports Payroll Specialist team with investigation and correction of errors associated with auditing of payroll data before the payroll cycle is finalized.
• Analyzes impact of new legal or business requirements on payroll and time management system and processes.
• Responsible for the input of payroll dashboard internally.
• Manages payroll incident tracker files according to the global payroll directory.
• Manages tax year-end processing and filing according to the local statutory requirements; ensures employee annual tax forms are distributed.
• Supports all internal and external audits related to payroll.
• Agrees on payroll schedules and calendars with payroll vendor in accordance with local regulations and Nokia’s global payroll procedures and best practices.

Vendor management

• Monitors vendor’s operational performance through SLA/KPIs; provides feedback; escalate to leadership if necessary; responsible for holding the vendor accountable.
• Represents Nokia in the service calls with payroll, time management and benefit vendors. 
• Understands content of the payroll vendor service agreements; provides proposal for improvement of services and extension/adjustment of the agreement if needed.
• Control, confirm and validate monthly payroll vendor invoices; maintains close cooperation with Payroll Vendor Management team.
• Request new elements to be set-up payroll vendor/time management vendor.

Documentation and others

• Supports access rights and access management related to payroll tools and payroll data.
• Responsible for creating, maintaining, and developing country payroll procedures to ensure alignment with HR policy and local legislative compliance, proposes changes for improvement.
• Ensures appointing a deputy of in case of planned leave of absence or in case of emergency; acts as a back-up for other countries upon demand.
• Ensures Nokia employees get the best service excellence experience; in case of escalations Payroll Manager acts as the highest level point of contact.
• Actively supports various phases of on-going payroll projects such as requirement collection / review, design, documentation, testing, and training/presenting.
• Ensure all payroll information and records are stored, maintained, and archived in accordance with statutory requirements and Nokia policies.